NOTICE TO ALL VENDORS AND SUPPLIERS DOING BUSINESS WITH THE NELSON MANDELA BAY MUNICIPALITY (NMBM)

This notice serves to create awareness among all vendors and suppliers whose companies are procured through the NMBM’s Supply Chain Management (SCM) processes to conduct business with the Municipality.

You may have read in various modes of communication (e.g. newspapers) of instances where the NMBM may have delayed the processing or settling of payments within the legislated 30 days of receipt of invoice. Amongst the main reasons for these delays, is that service providers may have been allowed to undertake work in certain instances which was, for example, not within the "original scope of work” of the original contract, and which if settled without properly conducting internal processes, will result in an "irregular expenditure” being incurred.

Incurring irregular expenditure in Local Government is not permissible in terms of the Local Government: Municipal Finance Management Act (MFMA) (56 of 2003).

In certain instances, work is undertaken outside the valid contract period or without a valid purchase order, also resulting in the expenditure incurred to be outside the requirements of the MFMA, either being classified as unauthorised, irregular, fruitless or wasteful. All these types of expenditure are forbidden in terms of the MFMA, resulting in delays of the payment process as other internal processes must be followed in such instances, prior to payment being released.  

If there is an instruction for your business to undertake work that may be outside the scope of work of the original contract, or a need for an extension of the original contract, and anything beyond the original contract, please ensure that proper authority has been granted by an authorised Municipal Representative for you to do so.

[NB: If, for example, your original contract had to do with the "Painting of Mfanasekhaya Gqobose Building – Govan Mbeki Avenue” and suddenly upon completion of the assignment/work, you are instructed to paint another municipal building, please start by enquiring about the existence of authority to do so, prior to continuing with such work as it will lead to a problem with your invoice/s being settled timeously "or not being settled at all” as that is a definite irregular expenditure incurred in your company’s name].

To understand the meaning of the term "Irregular Expenditure”, the following is extracted from Chapter 1 of the Local Government: Municipal Finance Management Act (56 of 2003):

‘‘Irregular expenditure’’, as defined in the Local Government: Municipal Finance Management Act (56 of 2003), in relation to a municipality or municipal entity, means:

• expenditure incurred by a municipality or municipal entity in contravention of, or that is not in accordance with, a requirement of the MFMA, and which has not been condoned by National Treasury in terms of Section 170;
• expenditure incurred by a municipality or municipal entity in contravention of, or that is not in accordance with, a requirement of the Local Government: Municipal Systems Act (32 of 2000), and which has not been condoned in terms of that Act;
• expenditure incurred by a municipality in contravention of, or that is not in accordance with, a requirement of the Public Office-Bearers Act, 1998 (Act No. 20 of 1998); or
• expenditure incurred by a municipality or municipal entity in contravention of, or that is not in accordance with, a requirement of the supply chain management policy of the municipality or entity or any of the municipality’s by-laws giving effect to such policy, and which has not been condoned in terms of such policy or by-law, but excludes expenditure by a municipality which falls within the definition of ‘‘unauthorised expenditure”.

Incurring irregular expenditure has negative consequences as contained in the MFMA and as such all organs of state (including municipalities) are forbidden from incurring such kind of expenditure. 

You are therefore urged to ensure that when doing business with the NMBM you must, always, observe the terms and conditions of the original contract with a valid purchase order.

In the event that you need any clarity on this notice, which serves as guidance/advice going forward, you can direct your enquiries to the City Manager’s office and/or Chief Financial Officer’s office at cm@mandelametro.gov.za or cfo@mandelametro.gov.za respectively.

Please assist us so that we can help you to avoid harming your business, as failure thereof may lead to delayed or non-payment for goods/services received or rendered in an irregular manner.

Additionally, this may also lead to lengthy litigation processes to the detriment of your company.

APPLICATION IN TERMS OF SECTION 71 OF THE NELSON MANDELA BAY METROPOLITAN MUNICIPALITY SPATIAL PLANNING AND LAND USE MANAGEMENT BY-LAW, 2023 FOR:

ERF: 9211, Wells Estate

APPLICANT: S. Vuzane on behalf of Nelson Mandela Bay Municipality

Notice is hereby given that an application will be made to the Nelson Mandela Bay Metropolitan Municipality for:

• The subdivision of Erf 9211, Wells Estate.
• The amendment of the NMBMM Land Use Scheme, 2023 by departing from Open Space requirements.
• The amendment of the NMBMM Land Use Scheme, 2023 by departing from the Street Building line of 3 m to 1 m.
• The amendment of the NMBMM Land Use Scheme, 2023 by the rezoning of Erf 9211, Wells Estate from Special Purposes Zone to Single Residential Zone 1, Transportation Zone 1 and Open Space Zone 1.

The detailed proposal may be requested from the applicant via e-mail, svuzane@mandelametro.gov.za.

Members of the public are invited to submit comments, objections or intervener status using the Comments and Objections Form in the SPLUMA Bylaw, with clear reasons in respect of the proposal, to the following:

1. The Applicant, S. Vuzane, 3rd floor, Lillian Diedericks Building, 191 Govan Mbeki Avenue, Gqeberha, 6000, 041 506 2383, e-mail: svuzane@mandelametro.gov.za,

and a copy sent to:

2. The Executive Director: Human Settlements, PO Box 9, Gqeberha, 6000; c/o e-mail: awilliams@mandelametro.gov.za on or before 1 NOVEMBER 2024.

Persons with disabilities who are not able to e-mail, may contact Ms S. Vuzane at 3rd floor, Lillian Diedericks Building, 191 Govan Mbeki Avenue, Gqeberha, tel. 041 506 2383.

A person who delivers comments, objections or representations will be notified if a hearing is to be held in respect of the application.

Comments submitted after the said date will be considered invalid.

CALL FOR APPLICATIONS: TRADING AT SARDINIA BAY BEACH

The Sport, Recreation, Arts and Culture Directorate (SRAC) of the Nelson Mandela Bay Municipality (NMBM) hereby invites suitably qualified individuals to submit applications for trading at Sardinia Bay Beach.

Trading will be limited to consumable foods and refreshments including soft drinks, coffee, juice and/or ice cream, with alcohol sales prohibited.

Applicants will be required to comply with the following, but not limited to:

• Business licence in terms of the Businesses Act 71 of 1991
• Proof of company registration or a hawker’s licence
• NMBM Public Health guidelines relating to the handling & preparation of consumable foods in relation to the National Health Act 61 of 2003
• Certificate of Food Acceptability, Regulation 638 (NMBM Public Health)
• Waste Management Plan
• NMBM Fire Safety regulations relating to the usage of gas (4.5 DCP cylinder)
• National Road Traffic Act 93 of 1996
• NMBM Bylaws

All infrastructure and equipment required for full operation are to be supplied by the applicant for the allocated space.

In addition, the applicant will be required to comply with the following:

• No open fires will be allowed on the beach trading area.
• Gas can be used. However, fire extinguishers and fire blankets are to be on site.
• No use of polystyrene or plastics will be permitted.

A twelve (12) month operating permit will be issued to the preferred applicant or applicants. Thereafter, another call for proposals will be advertised.

Collection of forms and submission

Application forms will be available at the office of the NMBM Sports, Recreation, Arts and Culture in St. George’s Park, 31 Park Drive, Gqeberha.

Completed forms and proposals must be hand-delivered and placed in the Proposals Box in the reception area at the office below:

Addressed to:

The Director: Beaches, Resorts and Events Management

Sports, Recreation, Arts and Culture Office

St. George’s Park, 31 Park Drive, Gqeberha

No e-mailed or faxed applications will be accepted. These will be automatically rejected.

CLOSING DATE: The closing date for applications is THURSDAY,

31 OCTOBER 2024 at 12:00.

Please contact: Kurt Cain at Office: 041 506 2764, Cell: 079 490 0472 or via e-mail at kcain@mandelametro.gov.zashould clarity be needed.

2024/25 IDP, DDM AND BUDGET AND BUDGET PUBLIC PARTICIPATION PROGRAMME:

MONDAY, 30 SEPTEMBER TO MONDAY, 28 OCTOBER 2024

Chapter 4 of the Municipal Systems Act, Act No. 32 of 2000, stipulates that a municipality must develop a culture of municipal governance that complements formal representative governance and must for this purpose encourage and create conditions for the local community to participate in the affairs of the Municipality, including in the preparation, implementation, and review of its Integrated Development Plan in terms of Chapter 5. As part of the Integrated Development Plan in terms of the Municipal Systems Act, minor amendments to the Fireworks & Fire Services By-Laws are to be included during the public participation process.

During the period from Monday, 30 September to Monday, 28 October 2024, the Municipality will be conducting a series of public meetings on its 2024/25 Integrated Development Plan (IDP) and Budget.

All residents of the Nelson Mandela Bay, including Stakeholders, Civil Society, Government Departments and Parastatals, are encouraged to participate in these meetings in order to improve development and service delivery in Nelson Mandela Bay. These public consultations will be led by the Executive Mayor and the Mayoral Committee.

The final submission of priorities should be made on or before Tuesday, 26 November 2024. These priorities can be submitted to the Councillor’s Offices or the IDP Office, Ground Floor, Noninzi Luzipho Building or per e-mail: idpoffice@mandelametro.gov.za.

Please attend any of the public meetings below.

2024/25 IDP, DDM AND BUDGET REVIEW PUBLIC PARTICIPATION PROGRAMME: 30 September – 28 October 2024

LEASE OF PROPERTY

ERVEN 2001 AND 2203 NEWTON PARK , SITUATED AT THIRD AVENUE, NEWTON PARK (CF17/02001 )

The NMBM is considering leasing the above property to Diaz Recreational Club  for the purpose of sport .

Any interested parties are required to express their interest in such lease or their objections thereto, in writing, in a sealed envelope clearly marked with the description "Lease of Erven 2001 and 2203 Newton Park ", which must be delivered to Properties and Planning Administration, second floor, Lillian Diedericks Building, Govan Mbeki Avenue, Gqeberha by not later than 16:30 on 25 OCTOBER 2024.

Any lease of the property shall be subject to the provisions of the Local Government: Municipal Finance Management Act, No. 56 of 2003, the NMBM Preferential Procurement Policy (as amended), and the NMBM Policy for the Disposal of Immovable Capital Assets, incorporating the NMBM Land Sales Directives (as amended) and the evaluation and adjudication criteria stated therein.

All enquiries are to be directed to: Ms N. Jantjies , tel. 041 506 1764 , second floor, Lillian Diedericks Building, Govan Mbeki Avenue, Gqeberha.

CALL FOR APPLICATIONS TO PARTICIPATE IN THE NMBM EMERGING FARMER SUPPORT PROGRAM – 2024/25

The Urban Agriculture Sub-directorate of the Nelson Mandela Bay Municipality (NMBM) invites all interested small scale farmers and agro-processors to apply for the farmer support program, which aims to support enterprises with the potential to alleviate poverty, stimulate economic growth and create jobs.

Programs

• Vegetable production
• Livestock production
• Agro-processing

Criteria

In order to qualify for funding the project must:

• Be operational
• Operate within NMBM
• Provide proof of land or property ownership

- Livestock production (lease/permit/title deed)

- Crop production (letter from the authorities e.g. councillor, church leader, school, school principal, etc.)

• Provide a bankable business plan – not applicable to food gardens
• Be a registered entity – not applicable to food gardens
• Provide certified ID copies not older than 3 months
• Operate in an area designated for farming – only applicable to livestock production

What farmers can apply for

• Production inputs
• Working equipment
• Agro-processing equipment
• Infrastructure development

Agreement

• Farmers will be required to sign an agreement with the NMBM confirming the receipt of items/services when receiving the items.
• The assistance will have a time period of not more than 3 years wherein the beneficiary should be deemed commercial or self-sustainable.

Application forms

Can be collected and submitted at Kwantu Towers, 7th floor, Govan Mbeki Avenue.

The deadline for submission of application forms is 24 OCTOBER 2024.

Contact persons

P. Gcisa – pgcisa@mandelametro.gov.za– 071 678 0128

B. Jebese – sjebese@mandelametro.gov.za– 066 217 9233

MISCELLANEOUS APPLICATIONS

TWO OR MORE APPLICATIONS RECEIVED I.R.O. THE FOLLOWING ERF

ERF 1, UITENHAGE (BAIRD STREET) (CF45/00001) (D du Plessis)

(i) Closure: The Council intends closing Portion of Erf 1, Uitenhage as shown on Plan no. U14A-X-6.

(ii) Subdivision 7689: The Council intends subdividing Portion of Erf 1, Uitenhage into Portion A, as shown on Plan no. U14A-X-6.

(iii) Town Planning Amendment (TPA 9890):The Council intends amending the Port Elizabeth Zoning Scheme by rezoning Portion A of Erf 1, Uitenhage from Transportation purposes to Special Industrial purposes to permit the property to be used for business purposes.

(iv) Sale: The Council also intends selling Portion A of Erf 1, Uitenhage, measuring 1010 m², as shown on Plan no. U14A-X-6, to the owner of abutting Erf 1, Uitenhage, who intends consolidating it with his property, subject to certain conditions. 

Details relating to these proposals are available at the Directorate: Human Settlements, second floor, Lillian Diedericks Building, Govan Mbeki Avenue, Gqeberha during normal office hours. Any objections to these proposals must be submitted in writing to the Executive Director: Human Settlements, PO Box 9, Gqeberha 6000 or via e-mail: dduplessis@mandelametro.gov.zaon or before 24 OCTOBER 2024.

CORRECT POSITION CODE FOR SENIOR TOWN PLANNER

With reference to the position of Senior Town Planner as advertised in The Sunday Times of 22 September 2024, as well as The Herald and Die Burger of 23 September 2024, please note that the advertised position code of 240441 is incorrect. Kindly use the position code 240459 when applying for this position online.